Category ProfileNo AI · no daily limit

One category on one page: where is your lever?

AICTIONBOT™Give me your spend list. I open a file for every category: who gets how much, when you can give notice, and where little effort moves the most.

Create the profile nowAll tools →

Free, no account, no AI and no daily limit. Your lists stay in your browser, nothing is uploaded or stored.

Goes in

  • Spend list, any export
  • Contracts, if you have them
  • Pick one category

Comes out

  1. File with figures and trend
  2. Suppliers and notice days
  3. Levers with the next step

02Create now · spend and contracts

AICTIONBOT™ Workbench · no AI · in the browser

Category Profile

Result: one file per category with spend, trend, suppliers, contracts and notice days, plus position and levers, each with the tool for the next step. To copy or as CSV. With “Load example data” you see the result at once.

Spend list Required

supplier · amount · date · category · description · the same export as for the spend cube
·

Contracts if available

supplier · contract · end date · notice period · auto renewal
·
·Spend in the category
·Suppliers
·Share of the largest supplier
·Next notice day

Category profile

    Spend per month, last twelve months

    Levers in this category

      Suppliers in the category

      SupplierSpendSharePostingsbelow €250Last purchaseContract

      Contracts and notice days

      SupplierContractEndNoticeLast notice dayRenewsStatus

      Profile to take along

      For the file, the managing director or the next supplier meeting. All figures come from your lists.

      
  
      The profile is a decision paper. It changes nothing in your systems and is not legal advice.
      

      

      


  
      
 
      

      

      
 
      03What the profile shows
      
  
      This is how each category file is built.
      
  
      Spend is summed per category. Where the category is missing, AICTIONBOT™ suggests one from supplier and text, as in the spend cube. Contracts are matched by supplier, the last notice day is computed from end date and notice period.
      1. PositionMuch or little money, many or few suppliers: strategic, leverage, bottleneck or routine. A rule of thumb after Kraljic, from your figures.
      2. Notice dayIf the last notice day falls within the next 90 days it goes to the top, within 30 days as stop. If it was missed, we say so.
      3. DependencyIf more than 70 percent goes to one supplier, there is no fallback. A second source pays off.
      4. Large supplier without a contractFrom a 30 percent share and €5,000 without a contract on file, the profile suggests a framework agreement.
      5. FragmentedFour or more suppliers, none above 50 percent: bundling strengthens your negotiation.
      6. Small ordersIf 40 percent of postings are below €250, orders cost more time than money. Ordering days and a catalogue help.
      7. Rising spendIf the second half of the period grows by 15 percent or more, check price against volume with the price increase checker.
      
 
      

      

      
 
      04In the chain · inputs
      
  
      First see where the money goes. Then act.
      
  
      The spend cube shows all categories at a glance. The profile takes one of them. The deadline guard keeps the notice days, and every lever leads to the tool for the next step.
      
  
      1. Shows all categoriesSpend CubeWhere does our money go?
      2. HereCategory ProfileWhere is the lever in this category?
      3. Keeps the deadlinesDeadline GuardWhen do we have to give notice?
      
  
      Inputs: Category Profile
      SlotRequiredColumns
      Spend listRequiredsupplier, amount, date, category, description, document
      Contractsif availablesupplier, contract, end date, notice period, auto renewal, category
      
  
      CSV with semicolon, comma or tab, or Excel. The same export as for the spend cube is enough: from accounting, the bank account or the ordering system. Where the category is missing, AICTIONBOT™ suggests one. Common other column names are recognised.
      
 
      

      

      
 
      05Questions and answers
      
  
      What businesses ask us most.
      
  
      Which list do I need?
      Any list with supplier and amount, ideally with a date: an export from accounting, the bank account or the ordering system. The same file as for the spend cube.
      What is a category?
      Everything you buy for the same purpose, for example packaging, cleaning or IT. If it is not in your list, AICTIONBOT™ suggests one from supplier and text.
      Is my data uploaded?
      No. The profile runs entirely in your browser. Nothing is sent to a server or stored. Only if you load a photo does the AI read the table from it.
      What does the position mean?
      It is a rule of thumb after Kraljic: volume against supplier lock-in. It tells you which kind of lever pays off, but it does not replace your knowledge of the market.
      What does the profile cost?
      Nothing. The Category Profile is free, without an account and without a daily limit.
      
  
      Check now
      One category, one page, one next step.
      Free, no account, no AI and no daily limit. Your lists stay in your browser, nothing is uploaded or stored.
      Create the profile now
      
  
      Part of the AICTIONBOT™ Workbench
      More tools for your purchasing.
      Check price increases against official figures, match invoices against order and delivery note, check contracts for clauses and deadlines, screen suppliers against sanctions lists. Free in the browser, as a Windows app, as a Mac app and on the iPhone.
      See all toolsVendor Master X-rayDocument MatchDiscount RadarCheck an invoiceCheck a price increase
      
  
      Guide by Dario Kulić, KULIC Advisory, Cologne. Twenty years of purchasing in large companies. Not legal or tax advice. Last updated: November 2026.